Artists

Your event’s headliners and hidden gems—Festival Pro ensures every artist gets the VIP treatment they deserve.

KulturModet

“Festival Pro was the only system that could handle everything we do.”

“Festival Pro was the only platform that could actually handle the way we work. Other systems just didn’t understand the complexity, especially when you have multiple roles and people working across many stages at the same time.”

Laila

KulturModet

Dublin Irish Festival

“Festival Pro finally got us out of spreadsheets — everything is in one place now.”

“Last year was the first time we used Festival Pro end-to-end for vendors, and it saved a huge amount of time. Pulling data from their applications straight through to confirmations and payments was a massive improvement.”

Alison and Doug

Dublin Irish Festival

Features

Artist Management

FestivalPro offers an all in one platform designed to simplify artist management.

  1. Full schedules, stage times, hotels, transport, sound checks and more…
  2. Contracting and accreditation to scanning on the gate
  3. Tech specs, riders, press photos and social media collection

Features

Accreditation & Guest ticketing

Ensure smooth entry for artists and their entourage

  1. Customised accreditation types and guest ticketing, connected to donations
  2. Fully live whilst your event is open, to make changes and issue tickets
  3. Branded e-tickets, linked to Apple wallet and Google wallet for easy scanning

Features

Stage & Performance Scheduling

Get your show on the road with our smooth scheduling

  1. Set performance times, stage allocations, and changeovers
  2. Drag, drop, and fine-tune schedules
  3. Internal and public views for one source of truth
  4. Shareable live schedules so changes are always visible

Features

Riders and Catering

Whether it’s artists craving green room snacks, guests with special dietary needs.

  1. Catering requests direct from artists
  2. Reports for catering to provide exact number of meals, reducing wastage
  3. Scanning meals tokens which can’t be reused
  4. Statistics after event to see how many were issued or claimed

Features

Tech Spec and photo submissions made easy

No more chasing down tech specs or endless email threads.

  1. Artists upload their own technical requirements, riders, photos and stage plots
  2. Tech specs appear on stage manager schedules
  3. Can be downloaded in bulk via zip files per stage or day
  4. File directories can be shared with external partners
  5. Artists photos automatically update onto public web pages

Features

Travel & Accommodation

From flights to five-star hotels (or a comfy Airbnb), Festival Pro tracks all artist travel accommodation details so they arrive on time, well-rested, and ready to perform.

  1. Log hotel rooms used with the number of guests
  2. Add notes, check in times and room sizes to the itinerary
  3. Create room lists for each hotel
  4. Easily share rooms needed and guest names in a live feed for hotels

Features

Onsite and Offsite Transportation Plans

Easily schedule and manage ground transport with Festival Pro’s drivers calendar.

  1. Assign drivers for specific pick ups
  2. Select vehicles used from cars, vans or splitters
  3. Drag and drop interface for managing drivers, artists and locations for pickup and dropoff
  4. Automatic live driver schedules can be shared via SMS

Features

Payments and Performance fees

Money matters, keep track of performance fees and ensure artists are paid on time—without the financial headaches.

  1. Performance fee summary to check you’re not over budget
  2. Performance fees can be for event or per performance
  3. Add in per diems, artist buyout or backline costs
  4. Payment dates and schedules to be incorporated in a calendar overview for accounts
  5. Creation of purchase orders, and storing of invoices against artists

Features

Contracting

Ditch the paperwork chaos. With Festival Pro, you can draft, send, and store contracts in one secure place, keeping agreements clear, organised, and easy to access.

  1. Create contracting templates that change based on the artist specifics
  2. Electronic signature with PDF downloads
  3. Counter sign, rescind and mass download contracts
  4. Mass send contracts to specific artist lists

Features

Vehicle and Parking Management

No matter who needs a carpark, Festival Pro takes care of it all.

  1. Tracking vehicle registrations and space requirements
  2. Campervan, tour buses, and/or production load in/out
  3. Parking passes needed or requested vs number used
  4. Live visibility of cars inside your event

Features

Gate Entry Simplified

Skip the gate drama with Festival Pro’s streamlined entry system, ensuring artists and their teams have the right passes.

  1. Artists can request passes which are easily approved
  2. Self update and delivery of passes before and during the event
  3. E-ticket management by the artists/agents without any festival involvement
  4. Live scanning onsite with Festival Pro’s advanced scanning system
  5. Apple and Google wallets for all tickets
  6. Same ticket linked to catering system without needing two tickets

Features

Application Process for Acts

Festival Pro streamlines the entire application process, making it easy to manage and review submissions.

  1. Create a custom form for applications with custom questions
  2. Include file uploads, availability calendars, images and bios
  3. Review, rate and accept
  4. Create live export lists for external reviewers
  5. Easily migrate applications to contracting, advancing and scheduling

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